Lease Renewal Offer Letter

Write a clear, respectful lease renewal offer with the new rent, term options, a brief reason for any increase and a response deadline.

New Added Oct 18, 2026

Leasing & Tenant Comms
Property managers
Landlords
Fair-housing guardrails

Use it when

Send renewal offers 60–90 days before lease end so residents have time to decide, with consistent wording across your portfolio.

Not for

Rent increases that may be limited by local rent-control or notice laws. Check your jurisdiction's notice period and caps first.

The prompt

Fill in the variables (optional)

Type below and the prompt updates. Anything you leave blank stays as a {{variable}} for you to fill in later. Nothing you type leaves your browser.

As on the lease

Unit identifier

Lease end date

Current monthly rent

Term and rent options

Why rent is changing

Reply-by date

What the lease says happens

Steps to accept

Signature

Write a lease renewal offer letter.

Facts:
- Resident name(s): {{resident_names}}
- Property/unit: {{unit}}
- Current lease end date: {{lease_end}}
- Current rent: {{current_rent}}
- Renewal options: {{options}}
- Reason for any change (one or two honest sentences): {{reason}}
- Response deadline: {{deadline}}
- What happens if no response: {{no_response_terms}}
- How to accept: {{how_to_accept}}
- Sender: {{sender}}

Tone: appreciative and straightforward. Put the options in a simple table. Do not use pressure tactics, threats, or language about who the resident is. Keep it under 250 words. End by inviting questions. Fair housing: apply the same terms and wording to every resident, and never mention or infer protected characteristics (race, color, religion, sex, national origin, familial status, disability, or state/local protected classes).

Add a final line in brackets reminding the sender to confirm the notice period and any rent-increase limits required in their state and city before sending.

Variables

Variable	What to enter	Example
`{{resident_names}}`	As on the lease	[Resident name]
`{{unit}}`	Unit identifier	Unit 4, [address]
`{{lease_end}}`	Lease end date	January 31, 2027
`{{current_rent}}`	Current monthly rent	$1,400
`{{options}}`	Term and rent options	12 months at $1,455; 6 months at $1,505; month-to-month at $1,575
`{{reason}}`	Why rent is changing	Property taxes and insurance premiums increased this year.
`{{deadline}}`	Reply-by date	December 15, 2026
`{{no_response_terms}}`	What the lease says happens	the lease converts to month-to-month at $1,575 per the lease terms
`{{how_to_accept}}`	Steps to accept	reply to this email or sign in the resident portal
`{{sender}}`	Signature	Oak Property Co.

Example output

Illustrative output using the example values. Your results will vary by AI tool and inputs. All names and details are fictional.

Dear [Resident name],

Thank you for making Unit 4 your home. Your lease ends January 31, 2027, and we'd love for you to stay. Here are your renewal options:

| Term | Monthly rent |
|---|---|
| 12 months | $1,455 |
| 6 months | $1,505 |
| Month-to-month | $1,575 |

Property taxes and insurance premiums increased this year, which is why rent is adjusting slightly from your current $1,400.

Please let us know your choice by December 15, 2026 by replying to this email or signing in the resident portal. If we don't hear from you, the lease converts to month-to-month at $1,575 per the lease terms.

Questions? We're happy to talk.
Oak Property Co.

[Before sending: confirm the required notice period and any rent-increase limits in your state and city.]

Tips

Send 60–90 days before lease end, or earlier if local law requires.
Use the Rent Proration Calculator if the new term starts mid-month.

Related calculator: Prorated Rent Calculator. Run the numbers first, then paste them into the prompt.

Fair housing note: this prompt tells the AI to describe the property and the process, not the people, and to treat every applicant or client the same way. AI can still make mistakes. Review the output for anything about protected characteristics (race, color, religion, sex, national origin, familial status, disability, and any state or local protected classes) before you use it.