Email Thread to Next Actions

Turn a long email thread into a summary, decisions made, open questions and a next-action list with owners and due dates, plus a suggested reply.

New Added

Use it when

Get caught up on a long transaction, owner or vendor thread in 30 seconds and never miss a follow-up.

Not for

Threads with sensitive personal or financial data you're not permitted to share with an AI tool. Check your brokerage or company policy.

The prompt

Fill in the variables (optional)

Type below and the prompt updates. Anything you leave blank stays as a {{variable}} for you to fill in later. Nothing you type leaves your browser.

Who you are in the thread

Paste the thread

Today's date

Prompt
Analyze this email thread from my perspective. I am {{my_role}}.

THREAD (oldest to newest):
{{thread}}

Output:
1. SUMMARY: 3 bullets max
2. DECISIONS MADE
3. OPEN QUESTIONS (who needs to answer)
4. NEXT ACTIONS: table of Action | Owner | Due date (from the thread, or "suggest: [date]") | Priority
5. DEADLINES & DATES mentioned (contract dates, inspections, closings, move-ins)
6. SUGGESTED REPLY from me, under 120 words, that confirms decisions and moves open items forward
Flag anything that looks time-critical at the top with ⚠️. Today's date is {{today}}.

Variables

VariableWhat to enterExample
{{my_role}}Who you are in the threadthe buyer's agent
{{thread}}Paste the thread[email thread text]
{{today}}Today's date2026-10-18

Example output

Illustrative output using the example values. Your results will vary by AI tool and inputs. All names and details are fictional.

⚠️ Inspection objection deadline is Oct 20, 2 days away.

1. SUMMARY
- Inspection found a roof leak and an older water heater
- Seller offered a $2,000 credit; buyer wants repair instead
- Lender needs updated pay stubs

4. NEXT ACTIONS
| Action | Owner | Due | Priority |
|---|---|---|---|
| Get roofer estimate | Me | Oct 19 | High |
| Send pay stubs to lender | Buyer | Oct 19 | High |
| Submit repair request | Me | Oct 20 | High |

6. SUGGESTED REPLY: "Thanks, all. To confirm..."

Tips

Works in

Don't paste anything you're not allowed to share (SSNs, bank details, private tenant records) into an AI tool. Check your company's AI policy.

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